Cost and Productivity Savings Through Video Conferencing

Cost and Productivity Savings Through Video Conferencing

08:02 30 October in Mobile Solutions

Man-on-Cloud-2Mobility is defined as the ability to go anywhere. In a communications sense, however, the connotation of the word is shifting to mean the ability to be anywhere, but the presence doesn’t have to be physical. In fact, technologies like video conferencing have made entire companies mobile while their employees remain where they are.

The benefits of video conferencing for corporate use include cost savings, productivity increases, and better methods of time management. Before these advantages, however, one of the most valuable elements that video conferencing brings to business landscape is the ability to ensure active participation in a way that previous methods of remote interactions were unable.

Active Participants

Many of the advantages of video conferencing have been available through more low-tech methods for many years. Phone conferences have provided the ability to bring employees from across the globe together for some time, even if the long distance fees were substantial. In those events, however, it was more difficult to ensure activity from all participants who were expected to take part. It was effortless for a user to hit “mute” and go about other business with little devotion to the meeting at hand. Video conferencing, on the other hand, requires active participation because there is visual feedback from all of those involved. This increases the efficiency of the meetings and cuts down on time for reiteration and redundancy. While videoconferencing is able to do much more than keep employees involved, it has been an innovation in the field of meetings held at a distance by simply improving on productivity.

Cost Savings

Beyond being more effective than previous methods of distance conferencing, video technologies also have the potential to save money for businesses of all sizes. The tools necessary to implement video conferencing throughout organizations have decreased in price significantly in recent years. In many cases, conferences are possible using existing hardware on current computers, smart phones and tablets. Often, video conferencing services are available for a small monthly fee and require no additional hardware at all. In other cases, they can be purchased one license at a time and only require additional payments when more licenses are purchased for additional workstations. Even with the different payment structures, the cost to the business is still significantly lower and more effective than alternatives.

Connect To Existing Telecom

As the systems have come down in price, so has the infrastructure necessary to run them. VoIP programs are generally less expensive than older alternatives, and the internet-based service can connect directly to the new video conferencing system. In the case of Unified Communications, the two are often already part of the same program.

Travel Reduction

For many situations, video conferencing reduces or eliminates the need for meeting-related travel. Cross country or multinational trips to attend meetings become a thing of the past when employees can instantly interact from anywhere in the world. Videoconferencing has proven to be much more effective than voice-only alternatives, and employees are able to communicate more efficiently across the world than with simple conference calling.

Productivity Increases

Immediate communication without the need to drive across town or fly across the country means meetings can happen anywhere and at any time. Employees from all corners of the globe are nearly at arms length, and they gain the ability to work closely on projects despite the continents between them. Problem solving is possible from a distance without the downtime of waiting for phone calls or return emails.

Time Management

Meeting efficiency skyrockets when the pressure to pack too much into one event is relieved. When meetings become possible, active and efficient without relying on expensive and time consuming travel, decisions and progress can be made on a more micro level. Long, wandering meetings are replaced by short, direct and goal-oriented sessions.

Video Conferencing For The Future

As businesses branch out and more employees work without brick and mortar offices, the need for innovative and inexpensive alternatives to keep employees connected grows by the day. Videoconferencing has replaced older communication methods that were not as effective and can now provide an appropriate alternative to as many as 50% of necessary meetings and conferences. Zultys offers several solutions that achieve all of these goals. For more information, please don’t hesitate to contact one of our sales professionals.